Guide
Default visibility
Admin access with architect mode on required.
Manage who can see all users in your workspace and whom all other users can also see in Users → Access:
The visibility is enforced throughout the workspace: someone without the right permissions won't be able to find, assign, or mention a person they aren't supposed to know about.
Everyone including guests
Who (rows) see whom (columns) | Admins | Members | Observers | Guests |
Admins | :kot-checkmark: | :kot-checkmark: | :kot-checkmark: | :kot-checkmark: |
Members | :kot-checkmark: | :kot-checkmark: | :kot-checkmark: | :kot-checkmark: |
Observers | :kot-checkmark: | :kot-checkmark: | :kot-checkmark: | :kot-checkmark: |
Guests | :kot-checkmark: | :kot-checkmark: | :kot-checkmark: | :kot-checkmark: |
Everyone but guests
Who (rows) see whom (columns) | Admins | Members | Observers | Guests |
Admins | :kot-checkmark: | :kot-checkmark: | :kot-checkmark: | :kot-checkmark: |
Members | :kot-checkmark: | :kot-checkmark: | :kot-checkmark: | :kot-checkmark: |
Observers | :kot-checkmark: | :kot-checkmark: | :kot-checkmark: | :kot-checkmark: |
Guests | :kot-checkmark: | :kot-checkmark: | :kot-checkmark: | ❌ |
Everyone with a trusted domain
Who (rows) see whom (columns) | @trusted.domain | not @trusted.domain |
@trusted.domain | :kot-checkmark: | :kot-checkmark: |
not @trusted.domain | :kot-checkmark: | ❌ |
Admins can still see everyone and be seen by everyone even if they are outside of the trusted domain.
Admins
Who (rows) see whom (columns) | Admins | Members | Observers | Guests |
Admins | :kot-checkmark: | :kot-checkmark: | :kot-checkmark: | :kot-checkmark: |
Members | :kot-checkmark: | ❌ | ❌ | ❌ |
Observers | :kot-checkmark: | ❌ | ❌ | ❌ |
Guests | :kot-checkmark: | ❌ | ❌ | ❌ |
Access Templates
Ensure people working on the same thing can see each other, even if you've configured a strict default users visibility.
Use Custom Access Templates for Sharing Entities and extend access via People Fields:
User Group members
By default, members of the same User Groups can see each other, even if you've configured strict default visibility.
If you don't like the new behavior, you can disable it in the Access settings of a particular User Group DB:
Simply remove the default Member template next to your User Group membership Field.