Guide
Hiring a new employee is a complex process that requires a lot of coordination between recruiters, hiring managers, HR professionals, and the rest of the team. Wouldn't it be nice to have all your applications for that new head of business development in one place? Where you could make a View or two to compare favourites and share with your team? Of course it would, and the good news is we can do it with a form.
Explore the Hiring Template
Before we start messing with databases, we need to think about what kind of data we want to collect and what we want to do with it. Here are some prompts to help get the wheels turning.
Have a clear understanding the goal of the position and evaluating if a new hire is even necessary - maybe a contractor would be a better choice, which could have implications for the hiring pipeline.
Create (or grab from the hiring committee) a job description. This will help you tease out what questions you want to ask of your applicant and who needs to see data you collect.
Think about your hiring process and what would trigger an applicant moving forward in the pipeline.
Install the Template
Click +Template at the bottom of your Spaces panel.
Find the Hiring Template by scrolling or searching, and click install Install
Click on the Hiring Space and take a peek at the configured databases
OPTIONAL: Find the ⋅⋅⋅ menu of the Space at the top right and Delete all Space data . This will get rid of all the dummy data in the Template and keep the Views and Databases. Up to you if you would like to keep this configuration or start from scratch.
Modify the Hiring Template
Keeping in mind your hiring process and the applicants you are searching for, you may opt to rename or add databases and fields.
We adjusted the Position database with different positions, and added a Rich Text Field to the Candidate database so we could prompt applicants in the form for a short introduction of themselves.
Also take a moment to adjust the options in the State field in the Candidate database if they do not match the steps in your hiring process.
Create a Hiring Page
No need to call upon your web developers to add a temporary position page while you are hiring - we can make a Fibery Document and share it publicly. The URL that is generated works like any other URL, is indexed by search engines, and can be unshared the moment you don't need it anymore. Feel free to skip this step if you already have your hiring page set up.
Find the Our hiring process document in the Hiring Space and edit it with a company summary, position descriptions, your hiring process and whatever other information you would like to prime your candidates with.
When we're ready to share the form, we'll add a link to it on this document.
Create a Form
Click on the + and find Form View. Select the Candidate database when prompted. This will link the form to all of the fields in that database, which will serve as the base for your application questions.
Select which fields you want to show to your applicants and which ones are only for you.
Take a moment to customize the form: add a short intro into the Rich Text box, rename the field names to match your company tone, add descriptions, and maybe change the cover photo.
In the top right, you can Preview the form to see what it will look like when its published. It's fully functional in Preview mode, so plop in some dummy data and test it out if you are so inclined.
Share to the public
That's it! When you are ready to share the form, click the Share button to generate a public link and put it on your hiring page. Do the same on the hiring page Document and it will be live on The Internet.
Here are some more ideas on where you could put it:
Try this next
Add an Automation to alert the hiring chair of new applications, or HR of a newly accepted offer
Create a Context View organized by open position that shows where the applicant is in the pipeline