Guide
Staying informed about updates, news, and improvements is essential for alignment and transparency. This guide will help you set up a centralized, high-level overview of all company announcements within Fibery.
The goal is to create a place where employees can quickly access important updates - whether they are company-wide news, such as policy changes or major events, or more specific announcements, like improvements in your Fibery workspace.
Data structure
You will need one central database for company communications - Announcement. Each record represents a single announcement, with the following fields:
Fields we recommend to have:
Name – the title or headline of the announcement, providing a quick overview of the content.
Content – rich text field containing the full details of the announcement, including formatting, links, and embedded images.
Date Published – date field marking when the announcement was made public.
Author – relation field linking to the User who is responsible for that
Attachments – file field to include any related documents, images, or media.
State – workflow field with stages like Draft, Published, and Archived to manage the lifecycle of announcements.
Optional depending on the use case:
Target Audience – relation to Team database (if you have any) to specify which departments or teams the announcement is relevant to.
Category / Type – to classify announcements (e.g., Company News, Workspace Updates, HR Updates).
Priority – to indicate if the announcement is critical, informational, or optional.
Visualizations
When creating a view for company announcements, you can choose its location depending on who should see it:
Specific Space – for example, HR or a particular team. Users will need to navigate to that space to access the announcements. This is ideal for department-specific updates.
Default Space – located above all individual spaces, making the view visible to everyone as soon as they open the workspace. This works best for company-wide announcements.
For the type of view, we recommend using a Feed View as it is perfect for scrolling through news and updates in chronological order. This format ensures announcements are easy to read and digest quickly.
Make it more friendly
To help everyone focus on the most relevant updates, you can enrich your announcement view with filters and colors:
Pin the most popular filters – for example, show only announcements from the current week or month.
Filter by category or priority – let users quickly see HR updates, product news, or high-priority announcements.
Highlight important items – mark urgent or company-critical messages with a color or icon to stand out in the feed.
Apply sorting - to keep freshest news on top
This way, employees won’t get lost in a long list of posts and can always access the most timely and important updates.
Notifications
Some announcements are too important to risk being missed. In these cases, you can configure automatic notifications to ensure the right people are informed:
Create a checkbox field
Set up a rule
Make it more robust
With this setup, you’ll have peace of mind that the most critical announcements always reach the right audience on time.
Recurring announcement digests
Instead of sending notifications for every single announcement, you can also provide teammates with a weekly or monthly digest:
Option 1: Automation Rule (advanced)
Create an automation that collects all announcements published during the chosen period (week or month) and sends them as a single update to selected teammates.
Option 2: AI Report (simple)
Use an AI-generated report - AI Agent in automations - to gather and summarize all announcements for the period. This digest can then be shared automatically or manually.
This approach helps reduce noise while still keeping everyone in the loop.
If you’d like step-by-step guidance on setting up a digest, let us know — we can walk you through it.
Permissions
Not all announcements can be meant for everyone. You can configure permissions using Custom Access Templates for Sharing Entities to control visibility:
Company-wide announcements → visible to all employees.
Team-specific announcements → restricted to certain departments or workspaces.
Confidential announcements → shared only with selected employees or managers.
This way you can keep transparency where needed, but also protect sensitive information.
If you’d like help setting up Access Templates for your announcements, let us know — we can guide you step by step.