Guide
Entity represents a database record. For example, you may have Features database, and every record in this database is an entity. Entity View is how you see this record. Here is Entity View for Feature database record with 2 Columns layout:
Organize Entity View
You can do many things to organize entity view: hide fields, move fields around, change layout, etc. Let's dig into it.
https://youtu.be/BgzJsJ3jsrM?si=lHIB4guvtyEIbpij
Choose layout
Click Manage Fields and Layouts icon on top and select between 1 Column or 2 Columns layouts.
Here is how the same Feature looks in 1 Column layout:
Add new fields to a Database
Find + New Field button in the top section (for 1 Column layout), or in the right side section (for 2 Columns layout). Select some field type and create a new field.
Hide fields
You can hide fields in different places. One way is to click Manage Fields and Layouts icon on top and hide some fields.
Another option is to click … on a field and hide it. Note that you can choose between two hide options:
Quickly Show/Hide All Fields
You can also quickly show or hide all fields in entity view. It will help you create new entity views faster.
Move fields
There are several ways to move fields around.
Pin fields
Pinned fields section is only visible in 2 Columns layout and it is visible on top. Click … near some field and select Pin action.
Collapse/Expand fields
You can collapse rich text fields and relations. Find an arrow on the left of the fields and collapse it. Overall, you can collapse them in the left (main) area only.
Choose display view for a field
Some fields can be displayed differently. For example, you can display a collection as a Relation View (default) or as a Compact List (just a selector).
Click … near a field and select Display as action.
Here is the list of fields that have different display options:
Rich Text field
Relations / Collection
For many-to-many collections it may be handy to switch to Compact List in some cases. For example, you have Tag databases linked to Project and see a list of Tags. Full relation view for tags make no sense, and compact list will be nice.
Relation Views
Every to-many relation on an Entity View can be visualized using a set of Relation Views.
Check the detailed guide about Relation Views.
Go-to navigation
Find >> icon in the top right corner. You can quickly jump to database setup or to any view that contains this database. For example, here you can see all Views we have with Features and can quickly jump to relevant views and go back.
Multiple Entity Views
Multiple Entity Views allow you to create and manage multiple layouts for any database entity.
Check the detailed guide about Multiple Entity Views.
Actions
Duplicate
You can easily duplicate an entity via Duplicate action. Click … in the top menu and select Duplicate action. New entity will be created that looks exactly as the old one.
Convert
You can convert entities from one database to another. For example, you can convert a Feature entity into a Bug entity while preserving the original Feature.
Click … in the top menu and select Convert action.
Check more details Convert entity from one database to another.
Merge
The Merge into action allows you to merge duplicate entities while preserving important information. Click … in the top menu and select Merge into.
Check more details about Merge entities.
Export to Markdown
You can export entity to markdown file. It will be saved into a markdown archive with all images and videos from all rich text fields.
Click … in the top menu and select Export to markdown action.
Custom Actions
When you create Action Buttons for a database, these actions are also available as buttons on entity view. Even if you hide the buttons, all actions are still available via top … menu.
View activity and Watch/Unwatch
You can watch entity and receive notifications about all important events. Click Expand Activity icon on the top and then click Watch (or Unwatch) action.
Check more details Watch Entity and Documents and get notifications.
Share Entity
You can publish an entity to the web and share with any person. You also can invite people to an entity so they can collaborate and work on it. Check Share Entity guide for more details.
Work with comments
Comments is a nice way to collaborate inside an entity. Check Comments and mentions guide.