Guide
A Field is a way to store information of a certain kind for all Database Entities, such as text, number, relation, etc.
You can add as many Fields as you want for every Database.
You can also search Database fields in Space Setup and navigate to the fields quickly via keyboard.
What are the Field types?
Basic Fields
Text — a simple text field, typically not more than a single line of text, without formatting
Number Field — a number with formatting options.
Single and Multi-Select fields
Workflow Field — track the status of an Entity.
People field — assign people to an Entity.
(this is a special kind of Relations field, with Inbox and notifications automatically added)
Date field — a date or date range with an option to include time.
Checkbox — a single checkbox (= true or false).
URL — a link to some resource.
Email — an email address.
Phone — a phone number.
Location field — stores location as an address or coordinates.
Icon field — an emoji for a particular Entity.
Avatar — a custom avatar for every Entity (useful for Teams, Departments, and Customers).
Files — upload and attach files to Entity (PDFs, slides, and videos).
Comments — discuss Entity in a comments thread.
Complex fields
Rich Text — more sophisticated than a simple text field. Great for a Feature description or Article content.
Relations — connect Databases. For example, a Feature may have many Tasks, or many Teams can be assigned to a Feature.
Lookups — show a field from a related Database.
Formulas — calculate things. For example, a total effort of all Tasks related to the Feature.
Documents — allows rich text documents to be associated with an Entity.
Whiteboards — allows whiteboards to be associated with an Entity.
How to add a Field?
There are several ways to do that.
Add Fields from any Entity of the Database.
For example, open any Entity and find + New field or Relation action in the bottom right corner.
Add Fields from the Database setup screen.
Open the Database setup screen and add new Fields there.
How to delete and rename Field?
There are two ways to do it.
Delete or rename the Field from a Database setup screen.
Navigate to a relevant Database, and click … near the required Field:
Delete or rename the Field from any View.
Find … near the Field and click it to invoke the actions.
How to duplicate field?
It's possible to duplicate field. You can quickly duplicate basic fields (including single- and multi-selects) into another database.
Change Field Visualization
There is an option to select how a field is presented on the Entity View through the "Display as" feature. If a field offers multiple display options, you'll find the "Display as" feature accessible in the field's context menu.
Some fields already support multiple visualizations: for example, this is useful when you need to present a number as a progress bar when using %(percent) units.
You also have another way of customizing Fields’ appearance — via Manage Fields & Layout menu in the top-right corner. If a Field has customization options, it’ll have an > arrow next to it.
This can be applied to:
URL fields
Email fields
Phone fields
Button field
How to Hide and Unhide Fields from the Entity View?
You can hide or unhide all Fields on the Entity View or selected Fields only.
This action is not user-specific but universal. If you hide all Fields or an individual Field, it will become invisible to all users.
To hide or unhide all Fields
Navigate to the top right corner and choose Collapse Fields Column. To unhide, choose Expand Fields Column.
To hide or show individual Fields
Navigate to the top right corner and choose Show/Hide Fields. You can also hide an individual Field by clicking … and choosing the needed option.
Fields search
Scrolling through a long and somewhat arbitrary sorted list of Fields when picking what to display on a View is annoying, so we have a search option for convenience.
How to Move Fields between Entity View sections?
With drag and drop, you can move fields between sections.
Note: if you don’t use any filters, fields, or sorting for a to-many relation (e.g. Tags), consider transforming it into a simple list — it will declutter the UI and speed up loading.
FAQ
What is a Rank Field in Reports?
Rank is a property that every Entity in the Workspace has. Its value is a relative number indicating a global ordering. Rank is not an editable Field, it can’t be used in Formulas and Automations. It is commonly used for the sorting Field in a Report View.
For more details, check the great discussion in Fibery Community.
When Created By Field can be empty?
It may happen in two cases:
If the data was imported
If you add data via API
If you faced this issue, and none of the cases above work for you — please, contact us in chat.
Why are some fields on the right, and some are at the bottom in Entity View?
In the Entity View, Collections are displayed at the bottom. Collections are sets of Entities that appear as a result of building many-to-many or one-to-many relations. You can also find Files, Documents, Comments, and Whiteboard Fields, as they are all Collections. There is also a Description (or Rich text Field) that may contain a lot of text therefore requiring some space.
You can move fields between sections to change that
What's the character limit for the text field?
Now any text field (formula or not) can have up to 1000 of characters.
Please, note that this is a limit for the Text field, not for Rich text fields.
Why does a new field appear in all views?
This depends on where the field is created.
If you add a field from an Entity View, it is added only to that specific view.
If you add a field from the Database screen, the field is added to all views of that database.
This is intentional. When a field is created from the Database screen, Fibery doesn’t know which specific view you want to add it to, so it makes the field visible everywhere by default.
If you want a field to appear only in one view, the best approach is to create it directly from that view.