Guide
In addition to sharing entities (e.g., Projects or Goals) with members of your workspace or specific external collaborators (see Share Entity), you can also generate and share a unique link that anyone on the web can access.
How to share entity to web
Navigate to the desired entity;
Click Share in the top right corner;
Enable the Share to web toggle;
If you want to share related entities alongside the main one, click Extend. Alternatively, select a custom access template;
Click the public link to preview in a new tab or press the copy button to save the link to the clipboard.
How to control what is shared
By default, the Viewer access template is selected, meaning only the entity itself (e.g. Project) is shared. If you want to include related entities in the same public link as well (e.g., share Project together with its Tasks), extend the default access or use Custom Access Templates for Sharing Entities.
Changing access doesn't reset the public link. Stop sharing and share again to generate a new link.
Custom access templates
With Custom Access Templates for Sharing Entities, you have the full control over what related entities are shared publicly. For example, you can share Feature and its Bugs but not its Dev Tasks by creating a corresponding access template. A few notes:
Custom access templates are available on Pro and Enterprise plans.
For a template to be used in public sharing, it can only contain view capabilities — not edit, delete, or others. Feel free to extend read access through as many relations and as deep as you need, though.
Sharing via public link is always read-only. If you need collaborators to comment or edit, Share Entity with a specific user, group, or email instead.
Fields
Here are the parts of the entity that are always either included or excluded:
Included
Files
Comments
Back-references
Excluded
(please let us know if you need to share those)
Who can share entity publicly
To share (or unshare) an entity publicly, one has to have the corresponding 🌐 ability on the Space, Database, or Entity level — either directly or as a member of User Groups.
For example, having Owner access for the entity or Architect access for its Space would be enough.
To extend access to related entities, the same 🌐 ability is required for the entire hierarchy: e.g., Project and all its current and future Tasks.
Access audit
Not sure who has the right access? Check the corresponding icon in access audit:
Disable public sharing
If you want to prevent people from sharing anything outside of your workspace, disable Public Sharing completely in Settings → Public Sharing:
Who can see public link
Anyone who can see an entity knows that it's being shared to web.
However, if the access in the public link is extended to related entities, a user needs access to the entire hierarchy to see the public link. Otherwise, they will only see the toggle and the template, but not the link:
How to see all publicly shared entities
Admins can review all publicly shared entities in Settings → Public Sharing. If you notice something that shouldn't have been shared, you can unshare it straight away:
See Public Sharing for more details.
Legacy public sharing
Up until the end of October 2025, sharing via public link worked differently. Instead of access templates, we used the sharer's access to determine what related entities to share.
The old mechanism was confusing and rigid, so we are sunsetting it. Check out Share Entity to Web (legacy) on how to migrate the old public links till the end of April 2026.
FAQ
Does a public link expire?
Not at the moment. If that's what you need, please describe your use case in the community or via support.
How do I reset a public link?
Stop sharing to web.
Start sharing again → a new public link will be generated.
How many public links per entity can we have?
Just one for now. If you need more, please describe your use case in the community or reach out via support.
Are public links indexed by search engines?
We put "X-Robots-Tag": "noindex" header for shared documents and entities, which should prevent content from being indexed.
However, we don't recommend publishing sensitive info on the internet on a page that doesn't require authentication.
What entity Views are displayed for entities shared to web?
Currently, only the first (default) Entity View is visible for publicly shared entities. If you'd like to configure which Views to show in this case, please reach out to us and describe your use case.
Are relation Views shared?
Unfortunately, they are not. Since we cannot currently share any Views to web in general, all your fancy Relation Views turn into a single simple List when an entity is shared to web: