Guide
Only workspace Admins can invite, promote, deactivate, or delete users as well as change their roles and emails.
How to see users
Unlike in other tools, users in Fibery are just a regular Database that you can find in your sidebar:
Enable Architect Mode :architect:.
Switch to Workspace tab in your sidebar.
Navigate to Users Database
How to invite users
Navigate to Users DB as explained above and click Invite:
There you'll have a few options:
Allow anyone with trusted domain to join workspace
To avoid inviting users one by one, allow anyone with your org's email domain to join:
Navigate to Users in your sidebar and click Invite.
If you haven't designated your domain(s) as trusted yet, click Manage trusted domains and add them.
Enable the Allow anyone with @your.domain email to join toggle in the invite popup.
Select the default role for new users:
Member can have any access but takes a paid seat.
Observer is free of charge but can only read and comment.
Now, whenever someone from your org gets a link to your Fibery workspace or navigates straight to fibery.io/login, they'll be able to sign in as if they have been previously invited.
This option currently only works with sign in via Google, Microsoft, or SAML SSO. If you'd like the new users to sign in via email, please let us know.
Generate shareable invite link
Alternatively, generate an invite link that anyone can use regardless of their email domain:
Navigate to Users in your sidebar and click Invite.
Toggle the Share invite link switch.
Select the default role for new users:
Member can have any access but takes a paid seat.
Observer is free of charge but can only read and comment.
Click the Copy button to copy the link to clipboard.
Share the link in your company messenger (Slack, MS Teams) or via email.
With the invite link enabled, anyone who has access to the link can sign up as users in your workspace. Members who sign up using the invite link will be charged according to the current plan of the team.
Guests cannot be invited via this route. Instead, share a specific Entity with external user — and they'll be automatically added as a Guest.
Disable or reset invite link
To disable the invite link, toggle the switch off. Once the invite link is disabled, nobody will be able to use it to sign up for the service.
To reset the invite link, click the reset button. This will invalidate the previous invite link and create a new one, and any team members who have not yet accepted the invitation through the old link will need to be invited again using the new link.
If the user role for the invite link is changed (e.g., from Member to Observer), the link will be reset, and the old link will become invalid. The new link can be copied and shared the same way.
Keep in mind that resetting the invite link is a security measure that can help prevent unauthorized access to your workspace. It's a good idea to reset the invite link periodically or whenever there's a change in team membership.
Invite manually via email
Navigate to Users in your sidebar and click Invite.
Type an email per line, select the user role for each, and click Send invites button.
The invited users will receive email notifications with the invitation link and will be able to log into Fibery.
How to change user roles
Understanding roles
Every user in the workspace has a role: Admin, Member, Observer, or Guest. The role determines what access a user can receive and if their seat costs money:
Role | Requires paid seat | Can get access
to edit | Can get access
to Spaces and Databases |
Admin | ✅ | ✅ | ✅ |
Member | ✅ | ✅ | ✅ |
Observer | ➖ | ➖ | ✅ |
Guest | ➖ | ✅ | ➖ |
To understand how to choose the right role for each user, check out User Roles.
Changing user's role
To change user's role:
Navigate to the user's Entity:
either by typing their name in search;
or navigating to Users in your sidebar and selecting the right person.
Find User Role Field.
Change the Field's value (e.g., from Observer to Member).
If you promote a Guest/Observer to a Member/Admin while on a paid plan, you'll get charged for an extra seat — see Prorated charges and credits.
Filtering by role
To get a list of Admins, to count the number of Observers, or to display a Smart Folder with Guests, filter by User Role:
How to activate and deactivate users
To prevent someone from logging into your Fibery workspace, deactivate their user:
Navigate to the user's Entity:
either by typing their name in search;
or navigating to Users in the sidebar and selecting the right person.
In the context menu, select Deactivate User.
All assignments of the deactivated user will be preserved as well as all their actions in Audit Log.
To activate a user back, do the same but select the Activate User action in the context menu. As a result, the user will be able to log into Fibery and get the same access they had before the deactivation.
How to delete users
This operation is irreversible.
Deleting a user will irreversibly reset all their assignments and revoke their access to Spaces, Databases, and Entities. In most cases, we recommend deactivating users instead of deleting them.
However, if you've created a user by mistake, you can delete them:
Navigate to the user's Entity:
either by typing their name in search;
or navigating to Users in the sidebar and selecting the right person.
In the context menu, select Delete User.
How to change user's email address
Navigate to the user's Entity:
either by typing their name in search;
or navigating to Users in the sidebar and selecting the right person.
In the context menu, select Change Email.
Type the new email and confirm the change.
The user will receive a confirmation message at the new email address and should confirm the change.
How to manage user's access
To see all Spaces, Databases, and Entities a user currently has access to:
Navigate to the user's Entity:
either by typing their name in search;
or navigating to Users in the sidebar and selecting the right person.
In the context menu, select Manage Access.
How to manage user groups
Managing access to everything for every person individually is an admin nightmare if you have plenty of users in the workspace. Here's when the groups come in handy.
Check out User Groups on how to create groups and share parts of your workspace with them.
FAQ
How does inviting and deactivating users affect our bill?
First of all, Observers and Guests don't affect your bill in any way. If you invite an Admin or a Member while having an active subscription, you'll get immediately charged a prorated amount.
If you deactivate an Admin or a Member (or demote them to an Observer), you'll get a prorated credit, which will be automatically applied to your next invoice.
See the details in Prorated charges and credits.
Can I convert a Member/Observer to Guest?
Not without our help, unfortunately. Reach out via customer support and let us know the user's public ID.